Privacy Policy
Effective date: September 30, 2026
About Woodshed Woodchuck
Woodshed Woodchuck LLC operates Woodshed Woodchuck, a music-practice application for students, families, and music educators.
Information we collect
A Woodshed account may store a chosen display name, Woodchuck ID, hashed PIN, instrument, experience level, practice goal, age category, account settings, practice dates and durations, practice notes and details, progress, rewards, game activity, contest and team information, and account-access history.
Woodshed does not require a child's legal name to create a Woodchuck identity.
Guest use
Guest tools work without an account. Guest setup, tempo, chart, and game score are held only in the open page's memory and clear when you reload, leave, or discard them. Woodshed does not save Guest practice history or progress. Guest activity and preferences do not transfer into an account. An account can save future activity after account creation.
The tuner processes microphone audio on your device. Woodshed does not record, upload, transcribe, or save that audio.
Share, Download, and Copy happen only when you choose them. Woodshed does not receive or retain the exported P-Chart. Share may send the chart to an app or service you select. Download saves a local file. Copy writes to your clipboard. Clearing Guest data does not remove content you have already shared, downloaded, or copied.
Guest use can involve signed session cookies, session-security state, abuse-prevention identifiers and counters, and operational or security logs. These do not store Guest practice or game history and do not create a Guest analytics profile.
A Pre-Beta invitation or recognized Pre-Beta Secret Symbol can store a fixed registration-source marker in the signed session cookie. The marker may survive navigation and reload and remain during the session cookie's lifetime. Successful Guest discard clears the marker from the cookie. The source may transfer into enrollment or consent records when you register or begin the parent-authorization process. The marker does not create a Guest identity or grant account access, Full Access, or parent or guardian consent.
Children under 13 and parent permission
Before an under-13 account is activated for private saved practice, Woodshed asks a parent or legal guardian to review the parent notice, choose the requested permissions, and complete adult verification.
Woodshed uses Epic Kids Web Services (KWS) for adult verification. KWS receives the parent's email address, the configured country or region and language, and an opaque verification reference. Verification may involve payment-card verification handled by KWS. Woodshed does not receive the parent's card number or card details.
Adult verification by itself does not grant permission. The parent or legal guardian must also affirm their authority and explicitly accept the selected Woodshed permissions.
How we use information
We use account and activity information to operate Woodshed, save and restore progress, provide practice tools and analytics, administer rewards and contests, manage account access, support parent and educator features, prevent abuse, troubleshoot problems, and understand how the service is being used.
Sharing and public activity
Some eligible users may have chosen display names, team information, qualifying practice results, achievements, or contest results shown to other Woodshed users.
Under-13 individual results are excluded from public and other-student standings. Earlier private history does not become public merely because a student later becomes eligible for ordinary public participation.
A parent may separately authorize sharing with a specifically named music director. If authorized, that director may receive the student's identity, instrument, practice charts, dates, durations, notes or details, and basic practice metrics within the permission granted by the parent. Chart-review permission is a separate choice.
Service providers
Woodshed uses service providers to operate the application. These currently include Render for application and database hosting, Google services for Woodshed email delivery and support, and Epic Kids Web Services for adult verification. These providers receive information necessary to perform their services.
Parent access and choices
A verified parent or legal guardian may request access to information associated with their child, request correction or deletion, withdraw account permission, stop further collection or use, and withdraw separately authorized director access.
Parent access is tied to the recorded permission relationship and secure emailed access links. Knowing an email address, owning a membership, or knowing a student PIN does not by itself provide access to a child's private information.
Retention and deletion
We retain information while it is reasonably needed to operate the requested Woodshed features, maintain account and consent records, protect security and service integrity, and meet applicable legal obligations.
Unverified parent-permission requests expire after 48 hours. Verification and activation links also have limited lifetimes. Expired, non-activated verification requests are subject to Woodshed's retention and cleanup process.
Account deletion disables the account and removes or de-identifies account information used for ordinary Woodshed activity. Some de-identified historical, security, transaction, contest, consent, or audit records may remain where needed to preserve system integrity, document permissions or withdrawals, prevent reuse or abuse, or satisfy legal obligations.
Security
Woodshed uses technical and organizational safeguards intended to limit unauthorized access to account and child information. No online service can guarantee absolute security.
Changes to this policy
We may update this policy as Woodshed changes. If a material change affects information collected from a child or permissions previously granted by a parent, Woodshed will obtain any new notice or permission required before relying on the changed practice.
Contact us
Woodshed Woodchuck LLC
302 Heyden Dr.
Eureka, MO 63025
Phone: (314) 514-5611
Email: support@woodshedwoodchuck.com